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    Integrated Human Resource Management System

    iHRMS Punjab is developed to provide single platform to all government entities viz. department, PSU, Board, Corporations, Universities, Medical Collages for HR management of employee starting from entry into service to exit. It has become an enabler of G2E governance having standardized process flow for each stake holder be State Government, Administrative Secretaries, Department Heads, Office Heads, DDOs for defined set of activities in role-based and work flow manner. iHRMS is not merely a front-end system but all back-end office related activities are performed as per work rules fitted by department thereby ensuring standardization and efficiency in HR management.

    Objectives of iHRMS

    • Integrated HR & Payroll Management
      Provide a unified platform for comprehensive HR and payroll processes, enabling efficient personnel management and salary processing.
    • Standardized Enforcement of Policies & Procedures
      Ensure uniform implementation of HR policies, service rules, and administrative procedures across all departments and levels.
    • Seamless Integration of Services and Data Sharing Across MIS
      Facilitate real-time data exchange between various Management Information Systems (MIS) to support coordinated governance.
    • Decentralized Data Collection with Centralized Oversight
      Empower departments and field offices for local data entry and validation while maintaining centralized monitoring and control for accuracy and compliance.
    • Complete Transparency and Accountability
      Promote transparency in service records, leave management, postings, promotions, and financial transactions related to personnel.
    • User-Friendly Interface with Business Logic at Backend
      Offer a simple and intuitive user interface with robust backend processing powered by clearly defined business rules and codified master data.
    • Workflow & Role-Based Operations
      Implement role-specific access and defined workflows to streamline processes such as recruitment, transfer, leave, and retirement benefits.
    • Graphical Reports & Interactive Dashboards
      Enable real-time visual insights and reporting capabilities for decision-makers at all levels through dynamic dashboards and charts.
    • Single Sign-On (SSO) for Multiple Applications
      Ensure ease of access with a single login credential for users to navigate across integrated applications and services.
    • Decision Support System (DSS)
      Provide analytical tools and forecasting models for manpower planning, resource optimization, and financial forecasting.
    • Manpower Rationalization & Strategic Planning
      Support evidence-based decisions for staffing requirements, reallocation, and retirement planning based on actual data trends.
    • Enhanced Employee Self-Service Capabilities
      Allow employees to access and manage their personal information, service history, leave records, and pay slips directly.
    • Audit Trails & Compliance Monitoring
      Maintain detailed logs of all transactions for audit, compliance, and grievance redressal purposes.
    • Mobile Accessibility & Remote Operations
      Enable secure access to HRMS functionalities from mobile devices to support field staff and remote operations.
    • Modular, Scalable, and API-Ready Architecture
      Design the system with modular components and open APIs to allow easy integration with future departmental or national-level systems

    Process Reengineering

    • Back & Front End Activities Computerised in Workflow within defined rules
    • Number of Process Reduced to speed up complete process.
    • Serving as base for many other applications
    • Double Authentication & Verification of Transactions
    • Within Fixed Business Rules Fitted, change allowed within broad fitted rules to suit requirements of specific entity
    • Making Available Department Specific MIS
    iHRMS Process Reengineering
    • Modular Approach
      • Service Book Base Module and Other Independent Modules
    • Rule Based
      • Govt specified Rules Fitted at Granular level
    • Enterprise Architecture
      • Well Placed Architecture ensures High-Availability
    • Logics at Back End
      • Gives Easy manoeuvrability for Change
    iHRMS Process Reengineering

    Key Features of iHRMS (Integrated Human Resource Management System)

    • Single unified HR solution covering recruitment to retirement.
    • Unique Employee Identification Number (ihrms code) for lifecycle tracking, including post-retirement.
    • Granular implementation of Civil Services Rules (CSR) and templates.
    • Intuitive front-end with a robust, rule-driven back-end engine.
    • End-to-end workflow automation for all HR processes.
    • Dynamic business rule enforcement across all functional modules.
    • Automated, real-time service book updates based on transactions.
    • Applicable across all government entities: departments, PSUs, boards, universities, and medical colleges.
    • Persistent identity maintained for in-service and retired (pensioner) employees.
    • Integrated platform serving as the base for other applications like E Awas,Pension Sewa Portal, CCTNS)
    • Secure digital service history and document repository.
    • Real-time inter-module communication (e.g., leave, increment, training).
    • Employee and admin self-service portals for personalized actions.
    • Multi-tier role-based access and authentication.
    • Digital document uploads and attachments in workflows.
    • Compliance with national e-Governance interoperability and security standards.
    • Mobile accessibility for field officers and remote users.
    • Real-time dashboards and MIS reports for strategic decision-making.
    • Pension and retirement benefit automation with calculation and approval workflows.
    • Modular and scalable architecture for future expansion.
    • Full audit trail and action logs for transparency and governance.
    • Automated alerts and notifications for key HR milestones and actions.
    • Single Solution
    • Unique Employee ID
    • Fitting of CSR Rules & Templates
    • Front & Back-End
    • Integration
    • Business Rules Enforcement
    • Automated Service Book Upations
    iHRMS Key Features
    • For all Government Departments, PSUs, Medical Collages, Universities.
    • A Unique ID for Employee During & Out of Service (Pensioner)
    • Well Fitted Civil Services Rules at Granular Level
    • Role Based & Work Flow Front and Back-end Activities
    • Integrated & Serving Base of many Applications in Punjab
    • Business Rules For each Module Defined and Fitted in Software
    • Real Time Service Book Updation from other modules like increment, leave, training etc.

    Modules under iHRMS

    • SERVICE BOOK
    • PROPERTY RETURN
    • ESALARY(EMPLOYEES)
    • ESALARY(LEGISLATURE)
    • GPF MANAGEMENT
    • GIS
    • LOANS & ADVANCES
    • INCREMENT MANAGEMENT
    • LEAVE & EX-INDIA LEAVE
    • ARREARS
    • LTC & LEAVE ENCASHMENT
    • EXTERNAL MANPOWER
    • ADDITIONAL CHARGE
    • REPLICATION & DATA SHARING
    • PENSION MANAGEMENT (Boards& Corporations)
    • EPPO MANAGEMENT
    • MHAAZRI MOBILE APP
    • IHRMS MOBILE (HYBRID)
    • 6TH PAY COMMISION PAY FIXATION.
    • 6TH PAY COMMISSION ARREARS
    • REVISED ESALARY MODULE
    • PMU MANAGEMENT
    • PMU MANAGEMENT
    • SSO
    • MOBILE APP
    • Annual Performance Appraisal Reports
    • Medical Reimbursement Module

    Data Sharing Integration Of Services

    IHRMS Database is being used by various applications leading to standardisation and extrapolation of data available across different databases. Presently the data sharing with following is taking place using data replication at backend, with APIs sharing the data in automated manner.

    • CRIME & CRIMINAL TRACKING NETWORK & SYSTEMS (CCTNS)
    • INTEGRATED FINANCIAL MANAGEMENT SYSTEM(IFMS)
    • VEHICLE MANAGEMENT SYSTEM (VMS)
    • AG OFFICE (PENSION)
    • PUNJAB WAREHOUSING CORPORATION (PWC)
    • PUBLIC WORKS DEPARTMENT(PWD)
    • eAWAS
    • SINGLE SIGN ON PUBLIC GRIEVANCES
    iHRMS Key Features

    Impact

    Over the past Nine years, the state of Punjab has witnessed a complete transformation in Human Resource Management. What began with minimal digital records has now evolved into a comprehensive, real-time, and fully digitized repository of employee information across departments.

    The iHRMS platform serves as a robust, centralized system that provides 24×7 access to accurate and up-to-date employee data. This digital shift has significantly enhanced transparency, efficiency, and accountability in government HR operations. The availability of real-time data has also enabled seamless integration with various Government-to-Employee (G2E) services and applications, supporting informed decision-making and streamlined administrative processes.

    This transformation marks a significant milestone in the journey toward Digital Punjab.